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December 10 2018

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Offer: Contracts Administrator I-II:

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Contracts Administrator I-II

FedEx GroundMoon, PA11/14/2018
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Job Description

Provides administrative and analytical support to ensure the integrity of contractual commitments. Reviews and prepares contractual documents, agreements and invoices. Validates invoices to contract terms and processes the invoices for payment. Essential Functions

Essential Functions

•Reviews vendor invoices for payment, ensuring that invoice is within the terms of contract. Coordinates with vendors to obtain missing documentations and investigates discrepancies.
•Updates and maintains related databases and systems to support contract compliance, invoice validation and provide data for cost projections, estimates, reconciliations, and forecasting.
•Performs reconciliations and assists with cost recovery and contract compliance activities.
•Leads department improvement initiatives pertaining to contract administration & invoice processing.
•Mentors less practiced Contracts Administrators and provides on-going training.

DETAILED SUMMARY IN THE AREAS OF:

BUILDING & FACILITY SERVICES
•Coordinate the Administration of vendor contracts for the PGH headquarters. Validates vendor invoices against contracts, monitors contract terms, and maintains vendor documentation.
•Updates and maintains B&FS purchase order and invoice logs for budget management and forecast purposes.
•Oversight of the FedEx Freight and Express invoices payment process to ensure timely payment and problem resolution.
•Tracking and reporting of work requests, resource utilization, and equipment history.

FACILITY & MATERIAL HANDLING (F&MH)
•Maintains the project Anticipated Cost Report (ACR) by entering data for cost projections and actual cost; prepares a monthly cash flow located upon the ACR.
•Establishes the project ACR using Capital Lease Expenditure Approval Request (CLEAR), contracts, and tax estimates.
•Coordinates with engineering group to forecast spending and budget for the project.
•Completes closeout to ensure completeness of project documents.
•Compiles contractor list, provides analysis to management to prequalify contractors, and establishes bid eligibility for contractors.

INTERNAL CONTROLS
•Monitors Contract Management hotline and mailbox; evaluates information received and determines appropriate action and distribution.
•Monitors status of documents submitted to the Legal and Procurement groups; coordinates the routing of documents with Accounts Payable, Operations and various departments; verifies compliance with contract policy.
•Validates vendor invoices and process for payment utilizing various systems.
•Supports the continuing refinement of validation and payment processes.

REAL ESTATE
•Monitors Lease Contract Management hotline and mailbox; evaluates information received and determines appropriate action and distribution.
•Coordinates completion of required forms for department leases including, but not limited to, securing required approvals and submitting final documentation to the appropriate representatives.
•Assists with reconciliations, cost recovery and lease compliance for all FXG facility leases.

NONESSENTIAL FUNCTIONS
•Performs other tasks as assigned. Minimum Education

Job Requirements

•Associate's degree in Accounting, Business, or related field required; high school degree or GED and two (2) years practice in servicing contract documents, superviseing accuracy in documentation or related area is accepted in lieu of degree. Minimum practice

Minimum practice

•Two (2) years practice required in tracking, maintaining, and balancing cost projections or related area. Required Skills, Abilities and / or Licensure

Required Skills, Abilities and / or Licensure

•Software skills, including use of Microsoft Office software and web-located applications.
•Verbal and written communication skills necessary to communicate with all levels of management.
•Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve everyday assignments and goals. Other Job Description Information This position reports to the Manager, Internal Control Analysis within the Financial Control Analysis group of the Internal Control Analysis department.
* Validates invoices to contractual agreements and processes for payment.
* practice in retrieving and verifying invoices for contract compliance
* capability to manage phone calls and escalate issues when appropriate
* practice with PeopleSoft General Ledger and / or AP models
* capability to benchmark and track financial information and vendor costs is a plus
* practice with MS Access and Excel a plus

FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Discapability/Veterans) committed to a diverse workforce Search Engine Description: Accounting/Finance
Transportation Services

Job Snapshot

Employment Type Full-Time
Job Type Management
Education High School
practice Not Specified
Manages Others Not Specified
Industry Other Great Industries
Required Travel Not Specified
Job ID 195374BR

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Company Overview

FedEx Ground
FedEx connects people and possibilities through our worldwide portfolio of shipping, transportation, e-commerce and business services. We offer integrated business applications through our collaboratively managed operating companies collectively delivering extraordinary service to our customers - using the skills and relicapability represented by the FedEx brand.
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Contact Information

1000 FedEx Drive
Moon, PA
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Job Category: Customer Service [ View All Customer Service Jobs ]
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Job Location: Other
Company Type Employer
Post Date: 11/15/2018 / Viewed 49 times
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