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November 18 2018

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Executive adjunct:

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Executive adjunct

CHRISTUS HealthIrving, TX10/23/2018
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Job Description

Job detail

POSITION SUMMARY
Performs diverse executive level administrative support by organizing and coordinating the day-to-day operations of the department. By nature of the position, a high degree of professionalism is required dealing with high level contracts and exposure to sensitive information requiring the use of tact, diplomacy, discretion, judgment, and independent decision-making. Manages incoming and outgoing correspondence, drafts communication and responses to inquiries. Provides guidance and response to requests in the absence of the departmental Leader.
MAJOR RESPONSIBILITIES
   » Manages phone contacts by answering all calls in a timely manner, responding to callers in a courteous and welcoming manner and appropriately handling the call to the caller's satisfaction.
   » Sets up meetings and appointments, ensures meeting areas are prepared and meals are provided when appropriate. Ensures all meeting materials, if any, are delivered to all participants in a timely manner to ensure adequate time for meeting preparation.
   » Manages all incoming and outgoing correspondence, date stamps incoming correspondence and distributes to the appropriate persons. Ensures overnight or special delivery mail is appropriately handled.
   » Schedules appointments, arranges travel and prepares the necessary documentation to ensure travelers have all necessary information when traveling.
   » Files correspondence, reports and other required materials. Maintains files in an orderly and neat manner to ensure information can be readily accessed when necessary.
   » Prepares presentations and reports as requested to include PowerPoint, Excel and Word documents.
   » Attends meetings, takes notes and drafts the meeting minutes for communication to the attendees.
   » Tracks requests made to the regions and other parties by the Senior Vice President and coordinates and organizes the responses.
   » Monitors inventory of supplies and orders supplies as necessary.
   » Maintains supply and file rooms in a neat and orderly manner.
   » Cooperates and coordinates with other administrative adjuncts to ensure office support is available when away from the office.

Requirements

A.Education/expertise
   » High school diploma or equivalent
   » Some college preferred or equivalent background gained through practice and training
   » Excellent organizational, interpersonal, and executive adjunct expertise
B.practice
   » Minimum of five (5) years executive adjunct /administrative adjunct practice at the senior executive level
   » Fluency in oral and written English
   » Proficient in all Microsoft Office products; i.e., Word, Excel, PowerPoint
C.Licenses, Registrations, or Certifications
   » None

Job Snapshot

Employment Type Full-Time
Job Type Admin - Clerical
Education Not Specified
practice Not Specified
Manages Others Not Specified
Industry Healthcare - Health Services
Required Travel Not Specified
Job ID 5000427165906

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Company Overview

CHRISTUS Health
DIGNITY - Respect for the worth of every person, recognition and commitment to the value of diverse individuals and perspectives, and special concern for the poor and under-served.INTEGRITY - Honesty, justice, and consistency in all relationships. EXCELLENCE - High standards of service and performance.COMPASSION - Service in a spirit of empathy, love, and concern. STEWARDSHIP - Wise and just use of talents and resources in a collaborative manner.
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Contact Information

919 Hidden Ridge
Irving, TX
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Job Category: Customer Service [ View All Customer Service Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Other
Company Type Employer
Post Date: 10/24/2018 / Viewed 55 times
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