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February 22 2018

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Offer: OFFICE CLERK SPECIALIST:

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OFFICE CLERK SPECIALIST

Lewis Brisbois Bisgaard & Smith LLPSeattle, WA2/13/2018
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Job Description


The Seattle Office of Lewis Brisbois Bisgaard & Smith LLP is seeking an Office Clerk Specialist with a minimum of 2 years of office work practice. tasks include assisting attorneys and legal staff with trial preparation, technology, scanning and uploading documents, electronic records management, administrative projects, and other tasks. Paralegal Certificate is a plus! The hours are Monday through Friday from 8:00 AM to 5:00 PM.

Established in 1979, Lewis Brisbois Bisgaard & Smith LLP is a national, full-service law firm with more than 1,200 attorneys and 42 offices in 26 states. Our local Seattle office has 19 attorneys and specializes in Insurance Defense, Environmental and Commercial Litigation.

Job Requirements


TECHNICAL expertise:

• Set up video conferences for attorney and staff local and remote training
• Install and move computers, printers, phones and accessories
• Burn and copy CDs and number documents sequentially
• Create demonstrative graphics using Excel, PowerPoint and Adobe

RECORDS expertise:

• Pick up documents from assigned locations and prioritize handling
• Set up the scanner for everyday usage
• Upload documents from everyday mail, emails, discs and faxes
• Create folders using appropriate naming conventions
• Maintain and update documents in the new number folders
• Transfer new attorney files over to the system
• Assist with audit requests and ethical wall documentation
• Attend regular E-storage meetings and disseminate information to others
• Create instructions and provide records training to new hires

OFFICE expertise:

• Assist legal staff and attorneys with scanning, electronic filing, copying, creating notebooks and labels and special projects as assigned
• Open mail, distribute, stamp and prepare for certified or FedEx handling
• Monitor and order supplies, restock shelves and research special requests
• Greet guests, answer a multi-line phone system, validate parking, schedule conference rooms and visiting attorney offices, and set up conference rooms for meetings
• Prepare coffee, load the dishwasher and restock with supplies
• Set up new attorney offices, move furniture and assemble new products
• Provide backup assistance to all clerks

ATTRIBUTES:

• Flexibility and availability to pitch in wherever needed
• Adapts well to fluctuations in workload and changes in responsibilities
• Maintains a professional demeanor in high-stress situations
• Concise and accurate verbal and written communications
• Contributes to an atmosphere of teamwork and congeniality
• Follows instructions, works efficiently and completes tasks on time
• Treats others with respect and contributes to a positive team environment

TECHNICAL Appropriate qualifications:

• Advanced computer expertise with Windows, Word, Excel, PowerPoint, Outlook and Document Management Systems
• practice working with audio visual technology and setting up video conferences
• practice with Adobe graphics software (Nuance practice is a plus!)
• practice creating training instructions and documenting processes with graphics
• practice manipulating documents using compressing and optimizing tools
• Proficiency using a multi-line phone system, copier, scanner, fax, and printer

TO APPLY:

Please email your cover letter, resume, and income requirements to[Click Here to Email Your Resumé] , and include ?Seattle Office Clerk Specialist? in the subject line.

Job Snapshot

Employment Type Full-Time
Job Type Admin - Clerical
Education Not Specified
practice At least 2 year(s)
Manages Others Not Specified
Industry Legal
Required Travel Not Specified

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Company Overview

Lewis Brisbois Bisgaard & Smith LLP
Our national practice is sophisticated, multi-faceted and well-versed in current legal trends, while our individual state practices provide vast resources and expertise of procedural and legal nuances. Lewis Brisbois offers legal practice in more ...
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Contact Information

Seattle, WA
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Job Category: Customer Service [ View All Customer Service Jobs ]
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Job Location: Other
Company Type Employer
Post Date: 02/14/2018 / Viewed 5 times
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