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February 25 2018

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Compliance and Records Management agent (including Data Protection and Freedom of Information):National Cancer Registry Ireland

Job description:

Compliance and Records Management agent (including Data Protection and Freedom of Information)

National Cancer Registry Ireland


   » Cork city
   » See description
   » Permanent full-time
   » Updated 09/02/2018
   » Geraldine Finn this job is expired SaveSave Apply Now

Job detail


The National Cancer Registry currently has a vacancy for a permanent full-time Compliance & Records Management agent located in Cork.
 

Compliance and Records Management agent
(including Data Protection and Freedom of Information)
The National Cancer Registry currently has a vacancy for a permanent full-time Compliance & Records Management agent. The primary function of this post is to ensure compliance obligations are met in relation to data protection, freedom of information, access to information on the environment and health and safety. The post also carries responsibility for records management and complaints processes and procedures.
The prosperous candidate must have a significant professional/third level qualification or be qualified by practice. A qualification in data protection and certified membership of the Association of Data Protection agents is essential. A qualification in records management together with substantial records management practice and familiarity with electronic document management systems is desirable. A good working knowledge and knowledge of the data protection and freedom of information processes is highly desirable.
This post will be located at the National Cancer Registry in Cork. income will be in conformity with Department of Health grade VII income scale: €48,495 - €63,041. A full job description can be downloaded from www.ncri.ie.
Interested candidates should submit 3 copies of their CV, plus 3 covering letters together with the names of at least two referees to: Human Resources Manager, NCRI, Building 6800, Cork Airport Business Park, Kinsale Road, Cork.
Closing date for receipt of completed applications is Friday March 2nd 2018 at 2 pm.
The National Cancer Registry is an equal opportunities employer.
Job Purpose

To create and maintain necessary frameworks to ensure NCRI compliance with significant legislative requirements/standards and also to develop and implement effective records management policies and procedures at NCRI.
tasks and responsibilities
Data Protection
Act as Data Protection agent. this function will include the following tasks:
Inform and advise NCRI and its employees who carry out data processing, of their data protection obligations pursuant to GDPR and Data Protection provisions in other Union and Member states where significant
   » Monitor compliance with GDPR, with other data protection provisions and with the policies of NCRI in relation to the protection of personal data. This will include the assignment of responsibility, consciousness-raising and training of all NCRI employees involved in data processing
   » Provide advice where requested as regards the requirements to undertake data protection impact assessments and monitor performance of NCRI with its obligations under GDPR
   » Cooperate with the managery authorities
   » Act as the contact point for the managery authorities on issues relating to processing, including prior consultation and to consult with the authorities, where appropriate, with regard to any other matters
   » Have regard to the risk connected with NCRI's processing operations, taking into account the nature, scope and purpose of processing
   » Review and provide significant updates to data protection policies and procedures and ensure overall GDPR compliance
   » Perform a gap analysis between current systems and processes and the significant Data Protection legislation and implement solutions where required
   » Act as contact point for data subjects regarding issues around processing of personal data and deal with a requests for information under data protection
Freedom of Information
   » Maintain the FoI unit at NCRI and act as FoI decision maker
   » Deal with FoI census returns to Department of Health
   » Ensure FoI publication scheme on NCRI website is continuously updated
   » Deal with any third party communications that may be necessary following FoI requests
   » Act as liason person between the Office of the Information Commissioner (OIC) and NCRI
   » Deal appropriately with fees received for FoI requests
   » Work with the Internal Reviewer and ensure that FoI internal reviews are processed within the specified timeframes
   » Set up a system to coordinate a central response to FoI, and Data Protection requests as well as parliamentary questions
Access to Information on the Environment
   » Maintain NCRIs AIE service and ensure all statutory requirements are adhered to
   » Ensure AIE information on NCRI website is accurate
   » contact with the Department of Communications, Climate Action & Environment (DCCAE)
   » Deal with AIE census returns to the significant Government Department
Records Management
   » Develop, maintain and manage records management policies and procedures including classification schemes and retention and disposal schedules at NCRI
   » Ensure that financial, legal or administrative requirements and regulations are complied with in terms of record retention and disposal
   » Align electronic and paper-located records and connected filing systems and structures and play a primary function in driving efficient records management systems at NCRI
   » Work closely with Information technology in agreeing a appropriate system for managing electronic records and manage and implement such systems
   » Work with staff across various departments to establish best practice in records management
General
   » Monitor the provision of NCRI's customer charter to ensure that best practice in this area is achieved and maintained
   » Develop and maintain NCRI complaints procedure
   » Assist with health & safety compliance requirements
   » Assist with communications activities as specified by management
   » Attend significant training as required
Any other reasonable tasks that may be assigned by management from time to time.
Qualifications and practice
A significant professional/third level qualification is essential or be qualified by practice
   » A qualification in data protection and certified membership of the Association of Data Protection agents is essential
   » A qualification in records management is highly desirable
   » A good working knowledge and knowledge of the data protection and freedom of information processes is highly desirable
   » Substantial records management practice together with excellent Information technology expertise and familiarity with electronic document management systems is desirable
   » A general knowledge of the Irish public sector and the environment within which Information technology operates is desirable
Person Specification
Have excellent written and verbal communication expertise
   » Have the capability to deal effectively with a range of stakeholders and the capability to influence others
   » Have good problem solving expertise and the capability to quickly grasp, understand and resolve complex issues
   » Have good decision making expertise and the capability to own such decisions
   » Have the capability to effectively chair meetings and guide others to decisions

Ref: 2018 - 2
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National Cancer Registry Ireland


   »  


   » Building 6800, Cork Airport Business Park, Kinsale Road, Cork
   » 021-4318014
   » http://www.ncri.ie

Skills:

Job Category: Customer Service [ View All Customer Service Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Cork City
Company Type Employer
Post Date: 02/09/2018 / Viewed 18 times
Contact Information
Company: National Cancer Registry Ireland


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